Automated follow-up window
Lead capture channels
No-shows recovered
Old leads revived weekly
The full system
Every feature in Ultra is engineered to capture more revenue and close more deals.
Multi-Channel Lead Capture
Captures leads from web forms, paid ads, SMS campaigns, and inbound calls — all routed into one unified system. No lead falls through the cracks regardless of where they come from.
Smart Lead Routing (Hot/Warm/Cold)
Every lead is instantly classified. HOT leads trigger a priority booking sequence. WARM leads enter the 14-day nurture. COLD leads go to a long-term revival track. Fully automatic.
30-Day Multi-Touch Sequences
A full month of automated follow-up combining SMS and email at strategic intervals — Day 1, 3, 7, 14, 21, and 30. Each message adapts to where the lead stands in their journey.
AI Appointment Booking
The system optimises booking messages based on your calendar, the lead's behaviour patterns, and time-of-day conversion data — sending the right ask at the right moment.
No-Show Recovery System
When a lead misses a scheduled call, a 4-step recovery sequence fires: 15 minutes, 3 hours, 1 day, and 2 days post-no-show. On average, 30–40% of no-shows are recovered with this system.
Missed Opportunity Recovery
Leads that fell off mid-funnel get a personalised re-engagement sequence 30 days later. Tailored to their original inquiry — not a generic blast.
Old Leads Revival Campaigns
Your database of leads from 90+ days ago is a goldmine most agents never tap. Ultra runs weekly AI-personalised revival messages to cold leads — converting revenue that would otherwise stay buried.
Revenue Tracking Dashboard
Full pipeline visibility: source performance, cost-per-lead, conversion rates at each stage, revenue attribution, and lifetime value by channel. Data-driven decisions, not gut instinct.
Full CRM Architecture
A complete pipeline setup designed around how real estate deals actually progress — custom stages, automation rules, tagging logic, field mapping, and reporting.
Smart Pipeline Automation
Leads advance through your pipeline automatically based on their actions. No manual stage updates, no forgotten follow-ups, no dead-end conversations.
Custom Automation Strategy Session
Before we build anything, we map your entire deal flow, lead sources, and conversion goals — then engineer Ultra specifically around your business, not a template.
Post-Launch Optimisation
The week after go-live, we monitor everything, measure real performance, and make calibration adjustments. You don't just get a system — you get one that's been tuned on your actual data.
What 7–10 days looks like
Deep work. Thorough testing. No shortcuts.
Discovery session — full audit of your lead sources, current tools, and deal flow
Architecture design — system map, routing logic, sequence calendar approved
Build phase — AI models, all sequences, CRM pipeline, and integrations configured
Multi-channel testing — every workflow tested across all lead sources
Live walkthrough — full handover session, dashboard training, go-live
Optimisation period — monitoring, tuning, and adjustments based on real performance